Development:Tools/Email Tool
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Description
The scope of this article is to find the best email app that fits our needs.
Components
- Good email features (Send Later, Snooze, Reminder)
- Calendar integrations (maybe)
Tools
Comparison Table
Legend
X = Criteria fulfilled
~ = Criteria medium fulfilled
-- = Criteria not fulfilled
() = Footnote
Comments
- Most apps offer features such as Send Later, Reminders, Pin email, etc.
- When marking emails as done I think they get archived and they only pop back up if you receive a follow-up email.
- Some apps group emails directly into clusters , e.g: Updates, Promotions, Social.
| Name | Consider? | Elimination reason (or comments) | Presentation | USP | Works with Gmail email address | Work well with multiple email adresses | Testing | Affordable | Additional functions | Speed (Desktop) | Stability | Mobile | AppStore Number of Reviews | Changelog | Team Strength |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| HEY | Yes | Extremely good app, especially their pin feature. | Youtube | I think this app offers the best way of not missing any important emails, especially using their pin function. Best value for money because of their many great features. | X ($144/year, to not be forced to use their .hey domain with a new email address) | Extremely good for using as little time as possible on emails and greatly reducing the risk of missing important emails. Structures email very well into different places. Must watch full presentation. | X (1 sec load time) | X (same speed and functionality as on desktop) | X (link and GitHub) | ~ (small company, launched in 2020 by BaseCamp, a $100 billion company) (Crunchbase Link) | |||||
| Missive | Maybe (tested) | Most features it has can be found on other apps as well, but here it comes at a greater price. Some features, like Pin are very basic, just like on Gmail. | Youtube | A bit hard to find all the commands you can do for an email as they are structured in 2 or 3 places instead of just one. Their pin feature is not as good as HEY, as it looks more blend.
Depending on preferences this could also be used. |
~ (free, $168, $216, $312 /year, but paid monthly) | Labels. Send later. Snooze. Assignments. Auto CC/BCC. Follow-up reminder. | X | X (instant) | X (link) | --? (very small company launched in 2015. Very few employees) (Crunchbase Link) | |||||
| Superhuman | Maybe | Similar features with other apps but at a way higher price. | Youtube | Cannot test, as they don't provide a free trial.
Taking into account the other apps that offers the same features for a lower prices I say we can exclude this one. |
-- ($300/year - Starter Plan, only one suited for 1 person) | Commands can make your workflow way faster (min 2:25). Templates. Very fast. Unsubscribe(from spam). Can add calendar events directly when writing an email (min 4:55). Remind me. Snooze. See when people read your email. | X (link) | ~/X (medium sized company, which received funding, founded in 2014.) (Crunchbase link) | |||||||
| Shortwave | Maybe (tested) | Check out their Shortwave method : Drag and drop emails and group them together to add notes, etc (Min 1:51) Most features it has can be found on other apps as well. Some features,e.g. Pin are better than on most apps. | Youtube | Pin feature is a bit better as instead of creating a new inbox of pinned email it sets it at the top of the normal inbox. Basic features like Snooze, Labels. | ~ ($84, $158, $288/year, free version has message at end of email "sent with shortwave", therefore not professional) | Labels. Undo send. Scheduled send. Calendar integration. Snooze. | X (nearly instant) | X (nearly instant) | X (link) | ~ (small company. Only found 1 funding round (link) | |||||
| Spark | No (tested) | Features are similar to other apps but are not as good as theirs. Download only for Desktop. Therefore - low accessibility. | Youtube | Basic pin feature like on Gmail. Can put email as priority and they pop up at top of inbox. Good app but HEY has a better pin feature. | X ($70/year) | Moves completed emails to an archived folder. Reminders. Send later. Labels. Assignments. Pin conversations (not as well made as other apps). Snooze. Templates. Send later. Reminder. | X (nearly instant) | ||||||||
| Neo | No | Bad design, basic features for the most part. | Youtube | Cannot test without putting card details. | X ($42/mailbox/year) | Send later. Reminders. Templates. Automations. | |||||||||
| eM Client | No (tested) | Seems a bit uglier than the rest, and a bit simpler, but has an attractive pricing. Download only. | Youtube | No pinning for messages, only flagging and they appear like in a separate index. Offer good features, but not as well developed as other apps, especially since their design is bad. | X ($40, $170 one time) | Instant email translation. Snooze. Undo-send. Send later. Tags. Templates. Watch for reply (cannot be customized, only 8 hours, 1 week, etc) . Can run on Windows, Mac, iOS and Android. | |||||||||
| Airmail | No? Cannot test | Only for iOS, Mac and IPhone. Very good. | Youtube | Cannot test on anything outside the Apple ecosystem. | X ($30/year) | Has a To Do label (and more) for emails. separating them like the Spam feature. Unsubscribe button. Receive again later (sends the mail again to your inbox e.g: in 3 days from now). Send later button ( not having to send it at the moment of writing). Has templates. Remind me - if haven't received a response in 24 hours, 48, etc). Privacy mode. Check out how to quickly go through emails at min 5:05. | |||||||||
| BlueMail | No (tested) | Download only. (On Windows it can be downloaded only from Microsoft Store) | Youtube (first 5 min) | When adding account it's getting bugged and have to try adding a few times for it to work. Only read later function, read today, mark as done. Later board. Way too basic. | X (free, $60, $144/year) | Snooze. Full list of features here. Mostly like others, but task boards seem useful. | |||||||||
| Loop Email | No | Good fit for customer support businesses but not too good for personal email as it lacks a lot of features like Send Later, Remind me, etc. | Youtube | ~ / -- ($180, $360/year) | Ai assistant. Assign email to a team member. Automations. | ||||||||||
| Inky | No | Don't present and can't find any other features, expect what they are marketing - security. | Youtube | ? (can only find out after demo, price per mailbox) | Claims to focus on security. | ||||||||||
| Proton Mail | No | Expect for security if both you and the receiver of the message use Proton, it doesn't offer too many features. | Youtube | X (free, $50, $120/year) | Ad free. High security - End-to-end encrypted, but only works if both sender and reciever uses Proton Mail. Can send important data like password using a great security system (min 0:55). (only works if sender and receiver are Proton users). Proton subscription includes email, drive, VPN. | ||||||||||
| Clean Email | No | Mainly to be used for Categorized Inboxes, but seems to categorize them only with your help (intervention) and not too relevantly (wrote this after looking at their website - Features) | X ($36/year) | ||||||||||||
| Edison Email | No | Only for iOS, Android and Mac, as download. Quite basic, except a few features. | Youtube | X (free or paid, no price shown) | You can make an email pop back up in your inbox in x hours. | ||||||||||
| Twobird | No | Download only. Too few features. | Youtube | X (free) | Reminders. Labels. | ||||||||||
| MailBird | No | Lacks a lot of features that other apps offer. | X ($50, $100 pay once) | Snooze. Labels. | |||||||||||
| Mail Spring | No | Download only. Inboxes are not categorized like in other apps. Price is also high compared to apps that offer more at a lower price. | Youtube | X ($96/year) | Remind me - if haven't received a response in x hours. If you sent links in the email you can see if the person opened that link. | ||||||||||
| Postbox | No | Very basic with not many features. | Youtube | X ($49 one time) | |||||||||||
| Mimestream | No | Quite a basic app. Only for MacOS. | Youtube | X ($50/year) | Labels, Categorized Inbox. | ||||||||||
| Canary Mail | No | Too few features when compared to other apps. | Youtube | X (free or $20/year - Premium) | Snooze. Pin email (not as well made as other apps) | ||||||||||
| Front | No | Good for helpdesks, by integrating Email, Whatsapp, etc in once place, but every integration costs $70-100/month. Outside of those, the features it offers are more for business or helpdesks. So for the normal use features, it costs way more than other apps, such as Airmail. | Youtube | ~ / -- ($230/year, for small teams plan. For businesses starts at $720/year) | Has tags (labels). Reminder if email hasn't been responded to in a certain time. Removes the use of CC by assigning email directly to a team college for example. | ||||||||||
| K-9 Mail | No | Only for Android | |||||||||||||
| Rooftop | No | Very high pricing | -- ($470/year) | ||||||||||||
| Gmail | No | Very basic when it comes to features. | X ($48, $96/year) | ||||||||||||
| Microsoft Outlook | No | Very basic when it comes to features. | X ($70/year, comes with Office subscription) |